Office subordinat dutys

Duties & Responsibilities of an Office Subordinate

Office Subordinates assist in day-to-day office work and support staff in administrative functions.

✅ 1. File & Document Handling
Carrying files, papers, and documents between sections/officers.
Delivering letters, dak, dispatch items to other offices.
Keeping files in proper order on the officer’s table.
Helping in photocopying, scanning, and filing when asked.

✅ 2. Office Maintenance
Keeping office rooms, tables, chairs, and furniture clean.
Ensuring drinking water arrangement for staff and visitors.
Dusting of racks, cupboards, tables, computers (carefully).
Maintaining cleanliness in corridors and common areas.

✅ 3. Assistance to Officers & Staff
Bringing files on request from record rooms.
Carrying messages/orders from superiors.
Arranging chairs, visitor seating, meeting setup.
Serving water/tea/coffee to officers and visitors (if required).

✅ 4. Dispatch & Mail Work
Delivering official letters to post office / other offices.
Maintaining dispatch register (when assigned).
Collecting incoming mail from post office.

✅ 5. Office Errands
Going outside for official tasks like:
Submitting government forms.
Paying bills (telephone/electricity) as instructed.
Collecting stationery or items from stores.

✅ 6. Record Room Support
Arranging old files in the record room.
Retrieving old files when required by staff.

✅ 7. Support During Meetings
Arranging meeting room setup.
Keeping materials ready (notebooks, pens, water).
Informing staff/officers about meeting schedules.